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State Report

At the annual meeting of the Council, each state shall report on its activities and accomplishments during the preceding year. Each state is to provide sufficient copies of a written report to distribute one copy to each state in attendance plus one additional copy for the Secretary.

Each state shall designate one person to give an oral report which summarizes the highlights of the written report. Oral reports shall be limited to ten minutes, with an additional five minutes given for questions.

The order of oral reports shall be determined by lot. Any state wishing to give its oral report at a different time must arrange an exchange of time slots with another state.

Recording of Minutes

The Secretary may make arrangements for recording any meeting of the Council or Board of Directors for the purpose of preparing a record of proceedings or minutes.

Any such recording whether written, audio or video shall be property of the Governors Interstate Indian Council, which shall have the exclusive right of reproduction and distribution.

Resolutions

Resolutions shall deal with matters of national interest or with issues that are common to several states. Delegates should not request the Council to adopt a resolution pertaining to a strictly local issue.
To the extent possible proposed resolutions should be submitted to the President or Secretary in advance of the annual meeting. The submission should include a summary of the issue, reasons the Council should take a stand on the issue and a description of the position the Council should take.

Pertinent background information should be provided including copies of any legislation on which the Council is being requested to take a position.

Annual Meeting Procedures

1. Agenda
   
   The Board of Directors, in consultation with the state, shall establish the agenda for the annual meeting.
   
   The agenda for the business meeting shall be as follows unless provided otherwise by the Board of Directors or by majority vote of the delegates present:
   
   
   • Call to Order
   • Roll Call
   • Secretary's Report
   • Committee Reports
   
   
   
   • Finance
   • Credentials
   • Site Selection
   • Elections
   • Resolutions
   • Public Relations
   
   
   • Election of Board of Directors
   • Election of Officers
   • Old Business
   • New Business
   • Adjournment
   
   
2. Quorum
   
   No business shall be transacted unless a quorum has been established. A quorum shall be a majority of the delegates registered for the meeting. A number constituting less than a quorum may act to adjourn a meeting.



3. Motions
   
   All matters to be considered by the Council shall be introduced by motion and seconded before discussion may take place. An amendment to a motion may be introduced by a motion to amend which must be seconded.
   
   A motion or motion to amend may be withdrawn by consent of the delegate who made the motion or motion to amend and the person who seconded the same.



4. Discussion
   
   Only delegates may participate in a discussion on a motion or a motion to amend. The chair may authorize any other person in attendance to participate in a discussion.



5. Vote
   
   Upon a call for the question a vote shall be taken on the motion or a motion to amend. The chair may call for a voice vote or a show of hands. If any delegate requests a show of hands on a motion or a motion to amend the chair shall direct the vote be taken by a show of hands.
   
   If more than one motion to amend has been made a vote shall first be taken on the last motion to amend. A motion or motion to amend shall be adopted if a majority of delegates present vote in the affirmative. A chair shall cast a vote only to break a tie.



6. Questions of Procedure
   
   The chair shall rule on all questions of procedure. The decision of the chair on a rule of procedure may be overruled by a majority vote of the delegates present.

Board of Directors Meeting Procedures

1. Agenda
   
   The President in consultation with the host State shall establish the agenda for the Board of Directors meeting.
   
   The agenda for the meeting shall be as follows unless provided otherwise by the Board of Directors:
   
   
   • Call to Order
   • Old Business
   • New Business
   • Adjournment


2. Motions
   
   All matters to be considered by the Board of Directors shall be introduced by motion and seconded before discussion may take place. An amendment to a motion may be introduced by a motion to amend which must be seconded.
   
   A motion or a motion to amend may be withdrawn by consent of the delegate who made the motion or motion to amend and the person who seconded the same.



3. Discussion
   
   Only members of the Board of Directors may participate in a discussion on a motion or a motion to amend. The chair may authorize any other person in attendance to participate in a discussion.



4. Vote
   
   Upon a call for the question a vote shall be taken on a motion or a motion to amend. The chair may call for a voice vote or a show of hands. If any member requests a show of hands on a motion or a motion to amend the chair shall direct the vote to be taken by a show of hands.
   
   If more than one motion to amend has been made a vote shall first be taken on the last motion to amend. A motion or motion to amend shall be adopted if a majority of the members present vote in the affirmative. The chair shall cast a vote only to break a tie.



5. Questions of Procedure
   
   The chair shall rule on all questions of procedure. The decision of the chair on a rule of procedure may be overruled by a majority vote of members present.